Tools to Being an Effective Office Manager

An Office Manager is the central operator of a well-run office. They’re responsible for the logistics, making everything run smoothly. Basically, they juggle it all without dropping the ball. It takes leadership, patience, superb communication skills, and innovation.
They’re the planners, the directors, and coordinators of small and big projects. You can think of them as the head coach of the team.
They make sure the players have the proper training and equipment. They make sure appointments are made and kept. If snacks or travel arrangements are needed, they coordinate that too.
In a business, if something needs to be restocked, travel arrangements made, bills paid, equipment fixed, it’s usually the administrative manager who makes it happen.
Lao Tzu said,
 
“A leader is best when people barely know he exists when his work is done, his aim fulfilled, they will say: we did it ourselves.”
 
An effective office manager directs so well the team members get the glory and the business rises to the top. But, all great leaders know they couldn’t survive without their tools.
Businesses, whether remote or local, needs tools. More and more these are applications and software. The basics are a calendar, accounting software, time tracking software, project management software, password management, and of course group messaging.
With hundreds of apps and software out there how do you choose? Start by considering how you’ll use it, its global availability, and ease of use for all.
Manage Your Team Well with These 5 Tools
1. Password Manager
Using a password manager like LastPass helps to manage multiple accounts and teammates. It’s also useful when outsourcing work. You keep your passwords safeguarded and the contractor has access to your accounts.
2. Calendar
A simple universal calendar like Google-Calendar is a wise choice when managing a team. It’s easy to create multiple calendars plus it works well with third-party apps like TimeTrade (scheduling app).
3. Collaboration Software
Software like FreedCamp makes it easier to coordinate lots of people, ideas, and projects. Share files and assign duties with ease.
4. Group Messaging
Email is a nightmare when communicating back and forth with lots of different people. You could use a native texting app but that gets ugly fast. It’s better to use an application like Slack to stay in touch with current happenings.
5. Time Tracking App
Accurate timekeeping for freelancers, contractors, and remote workers is easy with applications like RescueTime.
Everything has its purpose and time. Periodically review applications and software regularly and adapt.
As you can see, an effective manager uses the right tools to make everything work together seamlessly. They’re the core of a successful business.

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